Microsoft Licensing

Managing licenses effectively ensures that your organization is compliant and that resources are utilized efficiently. This guide explains the prerequisites, assignment, adjustment, and scheduled changes related to licenses in Entra ID.

The Microsoft Licensing module is available in Cetegra Workspace, specifically in the FinOps section.

Prerequisites #

Ensure you meet the following prerequisites before managing licenses:

• Licenses must be acquired via the Customer Service Portal (CSP).
• Enable group-based licensing within your Entra ID.
• Use license group names with the format _LIC_.

Assigning Licenses #

Licenses can be assigned through various methods. Explore each to determine the best approach for your organization.

Option 1: Through Group Management #

Group management allows you to manage licenses efficiently by assigning them to designated groups.

Option 2: Through User Management - Group Membership #

User management lets you assign licenses based on group membership, giving flexibility in managing individual user requirements.

Option 3: Through License Tab in User Management #

The license tab provides a comprehensive view of all available licenses per user, showing active status and other relevant details.

Features of License View Tab: #

• Available Units: Check if more licenses are needed or if current ones are sufficient.
• Active Units: View how many active licenses are assigned.

Selecting a license here equates to granting membership to a license group, messaging out the group addition for clarity.

Adjusting License Counts in FinOps Microsoft Licensing #

Regular adjustment of licenses ensures optimized utilization and cost-effectiveness.

Details: #

• Name: Understand which licenses are undergoing changes.
• Current Count: Total number of licenses.
• Available Licenses: Unused licenses available for assignments.
• Status: Renewal date and health of the license.
• Term Duration: Subscription type (e.g., Monthly or Annually).
• Last Sync: Recent synchronization date for license info.

Scheduled Changes #

Anticipate future changes in license counts to align with organizational growth or reduction needs.

By clicking the pencil icon, you can explore upcoming changes and adjust license counts proactively.

• Unused Licenses Identification: Highlights unused licenses, enabling reduction scheduling.

By keeping licenses well-managed, an organization can ensure compliance, cost efficiency, and streamlined user access.

Feel free to reach out to Support for any additional guidance or clarification required in managing your licenses effectively.